Event Planning
 Event
Planning - Planning for an event is an exercise in preparing
for the best, but being ready for the worst for when
the unexpected occurs. This is where the experience of catering
service matters most. Many events are once in a life time - retirement
celebrations, wedding receptions, rehearsal dinners, ground breaking
ceremonies, 50th anniversary celebrations, etc. - only occur once
in a life time. When things go as planned - GREAT, but when the
power goes out, the beverage service is late, the wind picks up,
who do you turn to?
Tell us what you want to happen, listen to our
suggestions, and then let us take care of everything...
Event
Staffing - Rebecca's IS it's staff - and we take great pride
in our ability to ensure your event goes as planned. For every event,
we STRIVE to exceed your expectations. In situations where an expertise
is required that we don't have on our regular payroll, odds are
we have several resources available that we TRUST and we stand accountable
for their work.
In helping you plan your event, try to think of everything. Below
is out list to ponder...
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Number Guests - How many are we planning for? Most?
Least? Children? Babies? Animals? |
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Theme - What is our theme? Decorations, music plans,
party hats?
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Location - Do you have a location? Is it available?
What are your choices? |
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Decorations - Following the theme, what decorations
will we need? |
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Music & Dancing - Will there be a dance floor?
Music? DJ? Band? - Don't forget equipment, power, flooring,
risers, extension cords, check with facility people, Singer?
Special song lyrics? Musicians? |
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Invitations - Are you sending invitations? Printed?
Confirmed? Calligraphy? Directions? RSVP? Tell them about rooms,
transportation, child care options? Traffic tips? Animals? Babies? |
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Flowers - Do you need flowers? Do you have a florist?
Centerpiece? |
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Facilities - Does the facility provide tables, table
clothes, table skirts, chairs, stage, dance floor, power, lights,
toilets, parking, valet services, ice maker, clean up, child
care? |
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Transportation - Do you need to provide transportation?
Limo? Cab? Plane? Parking? |
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Rooms - Do you need to book some rooms for your guests?
Group discount? Just in case someone drinks too much? |
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Videography and Photography - Do you plan on recording
the event? Photo? Video? Audio? Lighting? |
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Food Service - Sit down service? Buffet? Heavy Hors'deourves?
Beer nuts? Vegetarian options? Paper plates? Fine China? ICE
ICE ICE - don't forget the ICE. Prepared on site? Grill? Propane?
Charcoal? |
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Beverage Service - Are you planning on having a bar?
Table beverage service? Toasts? Ice? Glasses? Cups? |
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Cakes - Need a cake? Knife, forks, plates, napkins,
paper? |
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Toasts - Will your guest be making toasts? Any special
needs? |
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PA System - Will you or your guests need a PA? Wireless
mic? Podium? White board? Video projector? Laptop? |
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Clean Up - Are you responsible for clean up? When do
we have to be out? Who hauls the trash? When can we get in?
When do we want to start to tear down? Who clears tables? Washes
dishes? |
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Security - Will you need security? (Gate passes, drunk
guests, old boy friend, just in case, plain cloths, uniformed,
armed, party crashers, disturbing neighbor) |
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Cabs - Will you want a cab or two standing by as things
wind up? |
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Loose Ends: Lots of duct-tape, extension cords, trash
cans, umbrellas, power strips, rags/towels, warn the neighbors,
silly string, shoe polish, spare cloths, spare chairs and tables,
first aid kit, bug spray, citronella candles, bug zapper, towels,
gag-gifts, sterno, sharpening steel, serving trays, tray holders?
Fire extinguishers? OPERATIONAL Fire exits? Emergency lights?
Flash lights? Candles? Matches? Spatulas? Tongs? |
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